PG & hostel management · India
PG & Hostel Management Software for India
PulseHub helps Indian PG and hostel operators manage branches, rooms, beds, residents, rent, payments, receipts and daily operations from one platform, with far less manual work.
14-day free trial · no card required
Built for PG and hostel operators in India
If you run a PG, hostel or shared accommodation, these are the jobs you deal with every day. PulseHub keeps them in one place instead of across spreadsheets, notebooks and WhatsApp.
- Rooms and beds
- Residents and tenants
- Monthly rent
- Partial and advance payments
- Security deposits
- Metered electricity charges
- Admissions and check-in
- Check-out and room transfers
- Outstanding balances
- Receipts
- Multiple branches
- Staff access
- Complaints and maintenance
- Reporting
Rooms, beds & occupancy
Know exactly who is staying where
PulseHub is organised as buildings, floors, rooms and beds. Allocate residents to a specific bed, see which beds are vacant or occupied, and handle room transfers, check-ins and check-outs without rebuilding a spreadsheet each month.
Residents & admissions
Keep every resident record in one place
Each resident has a profile with admission details, documents, bed allocation, and billing and payment history. Track deposits, log complaints, and keep a waiting list of incoming residents. The full lifecycle, from admission and room allocation through billing, payments, room changes and check-out, sits on one timeline.
The resident timeline
Everything about a resident, on one timeline
Admissions, charges, payments, deposits, room changes and notices in one record, so a question about any resident is answered on one screen. The timeline captures:
- Admissions & check-in
- Room & bed allocation
- Rent & charges
- Part-payments
- Security deposits
- Discounts & refunds
- Room changes
- Notices & check-out
Rent, payments & receipts
Make rent and payments easier to track
Set monthly rent in rupees and keep partial payments, advance payments, security deposits, discounts and refunds in order. Record payments made through UPI, bank transfer or cash, and bill metered electricity alongside rent.
Every payment can produce a receipt you can share online or over WhatsApp. PulseHub records the payments your staff take; it is not a payment gateway that collects money for you.
From monthly billing to final checkout
Manage rent, electricity charges, payments, deposits and final settlements for every resident in one place.
01
Generate invoices
Automatically generate monthly rent and metered electricity charges with a clear breakdown.
02
Record payments and issue receipts
Record payments and instantly generate clear receipts you can share online or over WhatsApp.
03
Handle check-outs
Pro-rate the final month by nights stayed, settle outstanding dues against the deposit, and see exactly what to collect or refund.
Multiple branches
Manage multiple PGs and hostels from one place
Run every branch from a single account, whether your PGs are in one city or spread across Bengaluru, Pune, Hyderabad and beyond. Switch between branches from the dashboard, or compare every branch side by side on occupancy, collections and outstanding dues as reporting updates while you go.
Reporting & analytics
See income, expenses and profit at a glance
Reports bring collections, electricity, discounts, expenses, salaries and profit together for any day, month or custom range. Drill into revenue, reconciliation and unit cost, then export to PDF or Excel for your own records.
Free PG website
Every PG gets its own public website, free
PulseHub gives each PG and hostel a public page where students and families can browse rooms, beds, rent and amenities, then join the waitlist or message you on WhatsApp. It stays in sync with your rooms and occupancy, so seats shown online are always current.
- Live room and bed availability
- Monthly rent shown in rupees
- Amenities like meals, WiFi, laundry and power backup
- Packages and menu
- Join-waitlist enquiries in your dashboard
- One-tap WhatsApp enquiries
Included on every plan at no extra cost.
What makes PulseHub fit India
The workflows Indian PG and hostel operators actually rely on, in one platform.
Rupee billing
Track monthly rent, deposits and charges in INR.
Local payment recording
Log UPI, bank transfer or cash against each resident.
Online receipts
Generate a receipt and share it online or on WhatsApp.
WhatsApp workflows
Share receipts and reminders over WhatsApp.
Resident documents
Keep ID and documents on each resident record.
Metered electricity
Bill usage-based electricity alongside rent.
Multi-branch
Run several PGs and hostels from one account.
PG & hostel operations
Rooms, beds, admissions and check-outs.
Move beyond spreadsheets and manual registers
The same operations, without the copying between files, the paper registers and the month-end totting up.
| Task | Spreadsheets and registers | PulseHub |
|---|---|---|
| Records | Separate spreadsheets and paper registers | One central system for every branch |
| Rent and payments | Manual calculations, easy to miss | Tracked per resident, including partial payments |
| Receipts | Written or messaged by hand | Generated and shared online or over WhatsApp |
| Occupancy | Checked room by room | Vacancies visible at a glance |
| Multiple branches | A separate file per PG | All branches in one dashboard |
| Reporting | Added up at month end | Collections and dues updated as you go |
Get your PG up and running
- 01
Create your branch
Add each PG or hostel as a branch.
- 02
Add rooms and beds
Set up floors, rooms and beds the way your site is laid out.
- 03
Add residents
Record resident details and allocate them to a bed.
- 04
Manage rent and operations
Track rent, payments, receipts, complaints and reports.
Want more detail first? Explore the full platform, see plans and pricing, read our accommodation management guides, or see how PulseHub works for student accommodation.
India pricing
Billed in INR. Every plan includes the full PulseHub platform, for 1, 3 or 10 branches. Two months free on annual billing.
Annual billing: pay 10 months, get 12.
Most popular
Standard
For a growing portfolio of up to 3 branches.
Up to 3 branches
per month
Business
For a larger portfolio of up to 10 branches.
Up to 10 branches
per month
Already have data to move?
Get migration help through Upwork →Every plan includes
- Branch management
- Room and occupancy management
- Resident records
- Rent and payment tracking
- Maintenance management
- Utility and bill allocation
- Reports and financial insights
- Team access
Need more than 10 branches? Contact us for an Enterprise quote.
Frequently asked questions
What is PG and hostel management software?
Software that manages a PG, hostel or shared accommodation at the room and bed level: residents, rent, payments, receipts, occupancy and daily operations, across one or more branches from one place.
Can PulseHub manage multiple PGs and hostels in India?
Yes. You can run more than one branch from a single account, switch between them, and compare occupancy, collections and outstanding dues across every PG and hostel.
Can I manage rooms and beds with PulseHub?
Yes. PulseHub is organised as buildings, rooms and beds, so you can allocate residents to a specific bed, see vacancies, and handle room transfers, check-ins and check-outs.
Can I track monthly rent and partial payments?
Yes. You can set monthly rent, record partial and advance payments, security deposits, discounts and refunds, and see outstanding balances for each resident.
Can I record UPI, bank-transfer and cash payments?
Yes. Staff can record payments made through UPI, bank transfer or cash, against the right bank account. PulseHub records these payments; it is not a payment gateway that collects money on your behalf.
Can PulseHub generate and share payment receipts?
Yes. Each payment can produce a receipt that you can share online or over WhatsApp with the resident.
Can I manage security deposits?
Yes. Deposits are held against each resident and stay visible alongside their payment history until they check out, when they are settled against any dues.
Can I track electricity or utility charges?
Yes. You can record metered electricity usage and bill it alongside rent, with a clear per-unit breakdown on the invoice.
Can I keep resident records and documents?
Yes. Each resident has a profile with documents, allocation, and billing and payment history, so a question about any resident is answered on one screen.
Does PulseHub include a website for my PG?
Yes. Every branch gets a free public page showing rooms, beds, rent, amenities and available seats. Students and families can join the waitlist or message you on WhatsApp, and the page stays in sync with your live occupancy.
Can I try PulseHub before subscribing?
Yes. You can start a 14-day free trial with no card required.
Get started
Manage your PG with less manual work.
Manage rooms, residents, rent, payments and multiple branches from one platform. Start a 14-day free trial with no card required.
PG & hostel management software for operators in India.